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Course overview
Studying in the aforementioned course focuses mainly on acquiring an understanding of the process for document management and record keeping in line with the organization's rules and regulations and any other relevant legal and business system requirements. In order to ensure that the most recent versions are readable and accessible at points of use, this strategy covers document origination, document review, updating of documents, and document identification. In addition, this incorporates the development, management, and upkeep of file systems as well as the storage, archiving, and final destruction of documents.
What will i learn?
- will be able to demonstrate the application of oral, written, and visual communication skills to present specifications/information and support decision making.
- will be able to demonstrate knowledge of the industry, ethical behavior, industry specification, non-discrimination, and diversity in the workplace.
- will be able to utilize applied management topics to manage, control, and improve industry environments.
Requirements
- Communications skill
- Computer skills
Curriculum for this course
45 Lessons
02:22:06 Hours
INTRODUCTION
1 Lessons
00:00:00 Hours
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Course Overview
.
KM-11-KT01: Origination Of Documents
6 Lessons
00:22:06 Hours
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Origination of documents
.
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Types of document origination
.
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Identify reasons why documents originate
.
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Relevant legislative requirements of document origination
.
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Time Managment
00:07:06
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Formative Assessment
0:15:00
KM-11-KT02: Creation Of Filing System
7 Lessons
00:15:00 Hours
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Creation of filing system
.
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Documents appropriate for a filing system
.
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Analyze the filing capacity of an organization
.
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Identify the equipment available for a filing system
.
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List types of filing systems
.
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Investigate file planning and document management for a specific organization
.
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Formative Assessment
0:15:00
KM-11-KT03: Distribution Of Documents
9 Lessons
00:15:00 Hours
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Manual and electronic filing procedures
.
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Components of filing registers
.
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Methods of sorting documents
.
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Different record keeping system
.
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Document distribution methods
.
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Difference between internal and external distribution methods
.
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Process of coding and access to documents
.
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Distribution in terms of legislation and level of access
.
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FormativeAssessment
0:15:00
KM-11-KT04: Filing Categories
6 Lessons
00:15:00 Hours
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Filing categories
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Identify the process of forming filing categories
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Describe filing keys and indexes
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Correspond with different internal and external stakeholders
.
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Discuss the arrangement and labeling of files
.
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Formative Assessment
0:15:00
KM-11-KT05: Storage Of Documentation
5 Lessons
00:15:00 Hours
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Storage of documentation
.
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Different onsite and/or offsite storage systems
.
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Types of storage and their requirements
.
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Outline the need for storage security
.
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FormativeAssessment
0:15:00
KM-11-KT06: Archiving Of Documents
5 Lessons
00:15:00 Hours
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Archiving of documents
.
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Read and understand archiving policy and procedures
.
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Identify methods of archiving
.
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Understand the importance of record maintenance and security
.
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Formative Assessment
0:15:00
KM-11-KT07: Disposal Of Out-Dated Documentation
5 Lessons
00:15:00 Hours
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Disposal of outdated documentation
.
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Identify methods of disposal
.
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Outline organizational procedures for document disposal
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Identify the security measure for document disposal
.
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Formative Assessment
0:15:00
Summative Assessments
1 Lessons
00:30:00 Hours
-
Summative Assessment
0:30:00
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